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COUNTY OF MONTEREY
RECORDER-COUNTY CLERK
 

DEATH CERTIFICATES

Monterey County only has records of death that occurred in Monterey County. For all other vital records you must contact the county in which the event is registered.

OBTAIN A DEATH CERTIFICATE IN PERSON    OR     BY MAIL
OBTAIN AN INFORMATIONAL CERTIFIED DEATH CERTIFICATE IN PERSON/ BY MAIL

OBTAIN A DEATH CERTIFICATE ON LINE

APPLICATION FORMS

  Law Effective July 1, 2003 

Effective July 1, 2003, the California Health and Safety Code, Section 103526, will permit only authorized individuals to receive certified copies of death records.  Those who are not authorized by law to receive a certified copy will receive a certified copy marked "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY."

The new law describes an authorized person as:

·         A parent or legal guardian of the registrant.

·         A party entitled to receive the record as a result of a court order.

·         A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.

·         A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.

·         An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.

·         Any agent or employee of a funeral establishment who acts within the course and scope of his or her employment and who  orders certified copies of a death certificate on behalf of an individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code.

In order to obtain a Certified Copy after July 1, 2003, you MUST complete the sworn statement included with the death certificate application form and sign the statement under penalty of perjury.  If you mail your request, your sworn statement must be notarized.  If your mailed request indicates that you want a Certified Copy but does not include a notarized statement sworn under penalty of perjury, the request will be rejected as incomplete and returned to you without being processed.  (Note:  Any agent or employee of a funeral establishment who orders copies on behalf of an individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code is not required to complete the notarized statement.)

 

DEATH CERTIFICATE IN PERSON 

PLEASE NOTE: ALL REQUESTS MUST BE CONCERNING DEATHS THAT OCCURRED IN MONTEREY COUNTY.

As of July 1, 2003, when ordering a death certificate in person, an authorized individual must complete an approved application, including a sworn statement under penalty of perjury, to receive an AUTHORIZED CERTIFIED COPY. 

To obtain an AUTHORIZED CERTIFIED COPY of death certificate in person, at the Recorder’s office, you will need to have the following information when you arrive:

 

1.       The Decedents full name at the time of death.

2.       The date of death.

3.       The City of death.

4.       The Decedents father’s name.

5.       The Decedents mother’s maiden name.

· A parent or legal guardian of the registrant.

· A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code.

· A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.

· A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.

· An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.

· Any agent or employee of a funeral establishment who acts within the course and scope of his or her employment and who orders certified copies of a death certificate on behalf of an individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code.

 

Application form click here.  Those who do not meet the criteria for an AUTHORIZED CERTIFIED COPY must complete an approved application to receive an INFORMATIONAL CERTIFIED COPY with the words “INFORMATIONAL NOT A VALID DOCUMENT TO ESTABLISH IDENTITY” imprinted across the face of the copy. To order INFORMATIONAL CERTIFIED DEATH click here.

The fee for a certified copy of an AUTHORIZED OR INFORMATIONAL death certificate is $21.00 each.  Payment may be cash, money order, or check (drawn from a California bank). 

For information on hours of business and location, click here.  

DEATH CERTIFICATE BY MAIL

PLEASE NOTE: ALL REQUESTS MUST BE CONCERNING DEATHS THAT OCCURRED IN MONTEREY COUNTY.

As of July 1, 2003, when ordering a death certificate by mail, an authorized individual must complete an approved application, including a sworn statement under penalty of perjury, to receive an AUTHORIZED CERTIFIED COPY by mail.  Application form click here.

To obtain an AUTHORIZED CERTIFIED COPY of death certificate by mail, you will need to complete all of the following information:

   

1.       The decedents full name and date of death.

2.       The date of death.

3.       The City of death.

4.       The decedents father’s name.

5.       The decedents mother’s maiden name.

6.       The complete applicant address and telephone number.

7.       The address copy is to be mailed to, if different than applicant’s address.

8.       The notarized certificate of acknowledgement.

9.       To obtain an AUTHORIZED CERTIFIED COPY by mail you must complete a sworn statement under the penalty of perjury, that you meet one of the following requirements:   

· A parent or legal guardian of the registrant.

· A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code.

· A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.

· A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.

· An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.

· Any agent or employee of a funeral establishment who acts within the course and scope of his or her employment and who orders certified copies of a death certificate on behalf of an individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code.

 

Those who do not meet the criteria for an AUTHORIZED CERTIFIED COPY must complete an approved application to receive an INFORMATIONAL CERTIFIED COPY with the words “INFORMATIONAL NOT A VALID DOCUMENT TO ESTABLISH IDENTITY” imprinted across the face of the copy. To order INFORMATION CERTIFIED DEATH click here.

The fee for a certified copy of an AUTHORIZED OR INFORMATIONAL death certificate is $21.00 each. 

Please DO NOT send cash. OUT OF STATE CHECKS ARE NOT ACCEPTABLE.

Send your request and information, along with a check or money order, payable to:

Monterey County Recorder
P. O. Box 29
Salinas, CA  93902

 

PLEASE BE SURE TO SEND COMPLETE AND ACCURATE INFORMATION.  THE FEE FOR SEARCHING A RECORD IS NOT REFUNDABLE IF THE RECORD IS NOT FOUND.

 

Please allow 3 working days, after receipt, to process your request.

If you need to speak with a Vital Records staff member, please call (831) 755-5041.

For information on hours of business and location, click here.
DEATH CERTIFICATE INFORMATIONAL CERTIFIED COPY IN PERSON/BY MAIL

As of July 1, 2003, for those who do not meet the criteria for an AUTHORIZED CERTIFIED COPY, may received an INFORMATIONAL CERTIFIED COPY with the words “INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY” imprinted across the face of the copy. Insurance companies and other services will not accept an INFORMATIONAL CERTIFIED COPY to establish an individual’s identity. An approved application must be completed to obtain an INFORMATIONAL CERTIFIED COPY. Application form click here.

 

To obtain an INFORMATIONAL CERTIFIED COPY of death certificate in person or by mail, you will need to complete all of the following information:

1.      The decedent’s full name as stated on the death certificate.

2.      The mother’s full MAIDEN name.

3.      The father’s full name.

4.      The decedent’s date of death.

5.      The decedent’s city of death.

6.      The complete applicant address and telephone number.

7.      The address copy is to be mailed to, if different than applicant’s address.

The fee for an INFORMATIONAL CERTIFIED COPY of a death certificate is $21.00 each.  Payment may be cash, check or money order in person, or money order or check (drawn from a California bank).  Please DO NOT send cash.

Send your request and information, along with a check or money order, payable to:

Monterey County Recorder
P. O. Box 29
Salinas, CA   93902

PLEASE BE SURE TO SEND COMPLETE AND ACCURATE INFORMATION.  THE FEE FOR SEARCHING A RECORD IS NOT REFUNDABLE IF THE RECORD IS NOT FOUND.

 Please allow 3 working days, after receipt, to process your request.

 If you need to speak with a Vital Records staff member, please call (831) 755-5041

TO OBTAIN A DEATH CERTIFICATE ON LINE

This service is available ONLY for documents recorded in MONTEREY COUNTY. 

MONTEREY COUNTY CONTRACTS WITH VITALCHEK, A PRIVATE COMPANY, TO TAKE ORDERS FOR CERTIFIED COPIES OF VITAL RECORDS BY CREDIT CARD.

The fee for a death certificate is $28.00.  ($21.00 for each certified copy and a $7.00 processing fee.)  Visa, American Express, Discover or MasterCard are the only forms of payment accepted for the service.  You may choose to fax your request or send your request on-line to our office.

 

Please note:

Vitalchek orders will not be process until a completed notarized statement of identity has been completed and faxed to this office. Fax number (831) 755-5064.

 TO ORDER ON LINE CLICK here. You will be taken to a commercial site, www.vitalchek.com .  The site will open in a new browser window.