Administration Bureau - Fiscal Division
The Fiscal Division falls under our Administration Bureau
which provides direct support to the Custody and Enforcement
Operations Bureaus. The Administration Bureau has several other divisions:
Records Division, Workers' Comp/Human Resources,
Division, Forensic Services.
Our Fiscal Division:
The Fiscal Division supports the Sheriff with fiscal monitoring
responsibilities to assist him in management of the
administrative and financial matters of the Sheriff’s Office. The
Finance Manager, a professional staff position, directs the Fiscal
Division. This Division manages budgets, payroll and
the processing of personnel related information, accounts payables and
receivables, program billings, permits, alarms, special funds and
grants. The Fiscal Division processes the purchasing of all items needed
by the Sheriff’s Office and administers the fiscal responsibilities of
the Inmate Welfare Fund for the Custody Operations Bureau.
The Fiscal Division is responsible for the following:
Payroll: Payroll staff is responsible for processing data into
the county’s payroll system and, therefore, ensuring each Sheriff’s
Office employee receives accurate bi-weekly pay. The payroll unit assists Sheriff’s Office staff
with emergency overtime data and other salary and benefits reports that
are integral to control personnel costs.
Purchasing: Purchasing staff coordinates the acquisition of goods
and services required by Sheriff’s Office personnel to provide public
Accounts Payable: Accounts Payable staff ensures the prompt
payment for services and supplies acquired by the Sheriff’s Office by
following all general accounting and Monterey County government
Monterey Contracts/Purchasing Department New Vendor Registration
Accounts Receivables: Accounts Receivable staff ensures the
Sheriff’s Office collects all revenues for services provided and makes
deposits at the County Treasurer’s Office, including State of California
allocations. An important function of this unit is to process all
billings for services provided, such as bookings and supplemental law
enforcement. Supplemental Law Enforcement Application / Monterey County
Permits: The Sheriff’s Office issues special permits to the
public for a series of business activities in the unincorporated areas.
Click on the desired permit form below:
Alarms: The Sheriff’s Office is required by County Ordinance to
charge for alarm permits. The Fiscal Division maintains a database of
all alarm permits for the unincorporated area and processes false alarm
billings. Click on the link for an Application for New
Alarm Permit / Ord. 11.08
Grants Administration: The Fiscal Division manages all of the
Sheriff’s Office grants and develops new funding opportunities.
Special and Trust Funds Support: The Fiscal Division maintains
the Sheriff’s Office Special Funds, which are designated for restricted
purposes by various Government Codes. In addition, fiscal staff also
prepares reconciliations for the all funds.
Contracts Management: The Fiscal Division is responsible for
processing and tracking all contracts/professional services agreements.
Budget Management and Support: The Fiscal Division assists all
Commanders and Professional Staff Managers with their respective
budgets, expenditures, revenues and fiscal reporting requirements. Every
month Command Staff and Managers receive an update
on the Sheriff’s Office year-to-date level of expenditures. In addition,
fiscal staff tracks areas in the budget that are critical and essential
to provide services. The budget management activities include overtime
reports, quarterly budget reports and an on going monitoring of program
expenses and revenues. The various budget management and support
activities are essential to meet the Sheriff’s Office fiscal
responsibilities to the public.