Some branches in the Monterey County Free Libraries (MCFL) system
have full-service meeting rooms designed specifically as community meeting spaces. These
rooms are secured apart from the normal library operating space,
have access to restrooms, and have separate exterior doors to permit
usage while the library is closed. These branches are Castroville,
Greenfield, King City, Marina, Prunedale, and Soledad. Meetings at branch libraries
in smaller meeting rooms (limited service) are approved only at the discretion of the
branch manager or his/her designee and must be held during regularly
scheduled hours. Additional restrictions may apply.
- Meeting rooms are only available to not-for-profit community groups and
- Meeting rooms are not available for private parties or individual
use, nor are they available for commercial or for-profit use.
admission fee may be charged to attendees for the activity at the
time of the meeting, and no collection or solicitation of moneys
may be made in the meeting room or on library premises. Prepaid
registration fees for institutes, conferences or classes are
- Meeting rooms may be used,
and collection/solicitation of admission fees or other moneys is
permitted in the meeting room for library sponsored fundraising
activities with the approval of the County Librarian or designee.
- Meeting room use is assigned to eligible groups on an equitable
basis, regardless of the beliefs or affiliations of the group.
of the meeting rooms does not constitute the Library’s endorsement
of the group or of its activities.
- Meeting room use may be denied if the group’s activities will
interfere with normal library operations, violate Monterey County
or Library rules or policies, or violate federal, state or local
- Groups that do not observe the Library’s meeting room policy and
rules may be denied future use of the meeting rooms.
- Meeting room users are responsible for returning the room to its
original condition, securing the room and returning the key when
non-refundable fee of $20 per hour is charged for full-service
meeting rooms (Separate keyed entrance, kitchen, etc.) and $10 per
hour for limited service meeting rooms (Only open during library
agencies are exempt from the usage fee.
- If a meeting
is cancelled by the Library, the usage fee will be refunded.
Reserving a Meeting Room
Meeting Room Reservation Request forms are available at all
Monterey County Free Libraries with meeting rooms, as well as can
be downloaded here.
All groups must have an adult representative, 18 years of age or
older, who signs the reservation request form and assumes
responsibility for the enforcement of the meeting room rules.
The individual submitting a reservation request form for an
organization is required to have a valid Monterey County Free
should call the desired library to check availability and make a
Reservation request forms and the usage fee must then be submitted
to the requested library branch at
least 3 working days before the meeting. Applicants will be
notified regarding the status of their request within 2 working
The individual signing the reservation request form is responsible
for any loss or damage to the room or special cleaning costs
arising from the group’s use of the room.
Supplemental equipment may be available for use in the meeting
room. Please contact library staff for details.
Eligible groups wishing to reserve a meeting room for one time use
will be scheduled on a first-come, first-served basis.
Groups wishing to reserve monthly meeting dates may do so 3 months
at a time, provided that the dates do not interfere
with library programming or activities or repeatedly limit the
availability of the room to other groups.
Monterey County Free Libraries reserves the right to ask a group
to reschedule a meeting with two weeks notice.
deemed necessary, the Library reserves the right to cancel any
is the responsibility of the applicant to pick-up the meeting room
key prior to the start of each scheduled meeting.
will not be given out more than 3 working days prior to any
following the conclusion of a meeting, keys
should be returned to library staff, if the library is open, or
deposited in the book return when the library is closed.
- Duplication of meeting room keys is strictly prohibited.
Care and Use of the Meeting Room
individual submitting a reservation request must be present during
the entire meeting.
library name and address may not be used as an endorsement of any
group or its activities and should only be used to publicize the
attempt will be made to deliver mail or messages received at the
library for organizations using meeting rooms.
- Attendance at a meeting may not exceed the occupancy limit of the
room as certified by the local fire department.
and drink, if served, should be limited to light refreshments.
- Alcoholic beverages and smoking are strictly prohibited in all
candles or other incendiary materials may be lit or burned.
signs, decorations, etc. may be attached to the walls. All signs,
decorations, etc. are limited to those that are free-standing and
conform to fire regulations.
- Groups may not leave or store any items in the meeting room.
- Monterey County Free Libraries is not responsible for items lost
or left in the meeting room.
is the responsibility of each group to make sure that garbage is
disposed of properly, tables and chairs are returned to their
original positions, lights are turned off and the door is locked
the exterior doors are locked, the key should immediately be returned to
library staff on duty or dropped into the book return.
- Groups are asked to report any incidents or problems with the
facility to the branch manager as soon as possible.
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