AFFIRMATIVE ACTION SPECIALIST - CONFIDENTIAL
Under general supervision, in a paraprofessional capacity, assists professional staff in providing technical and administrative support in the administration of affirmative action/Equal Employment Opportunity (EEO) programs; assists in the resolution of discrimination complaints; provides intake assistance and conducts preliminary interviews on Affirmative Action/EEO issues; does research, computes data, and prepares reports; explains County and departmental policy and procedures; maintains affirmative action records; and performs other related duties as required.
The Affirmative Actin Specialist-Confidential is a paraprofessional position which performs a more defined technical function and has a limited scope of responsibility. The position is not responsible for managing a caseload, but provide assistance to professional staff in the administration of Affirmative Actin and EEO programs.
The Affirmative Action Specialist – Confidential is distinguished form the next higher level class of Affirmative Action Analyst in that the latter is the entry level professional classification in the class series.
This class is distinguished from the Personnel Specialist class in that the latter performs technical paraprofessional work such as recruitment, examination, and classification assignments in support of professional personnel staff.
EXAMPLES OF DUTIES
1. Assists in receipt, investigation, and resolution of discrimination and harassment complaints.
2. Assists in providing advice, direction and technical assistance to departments to assure compliance with federal and state laws and regulations, court decisions, legal consent decrees, County’s EEO Policy and Affirmative Action Plan.
3. Assists in counseling employees about their rights and various County EEO and non-discrimination policies and procedures.
4. Provides intake assistance to employees or the public by explaining departmental policy, conducting preliminary interviews sufficient to gather the information required for completing discrimination complaint, or related matters and reviews written materials for completeness.
5. Assists with complain investigations by gathering and organizing information and participating in investigative preliminary interviews.
6. Performs less complex, routine research and analysis of data; computes and extends figures; collects, complies and organizes information; prepares reports or summaries of budgetary, statistical or investigative data.
7. Assists professional staff in researching case law, transcripts of court cases and administrative hearings, legal opinions and other materials.
8. Composes correspondence and reports requiring knowledge of departmental policies, practices and format styles related to Affirmative Action /EEO matters.
A combination of experience, education, and/or training which substantially demonstrates the following knowledges, skills and abilities:
Some knowledge of:
1. Federal, state and local laws, regulations and ordinances related to Equal Employment Opportunity (EEO) and Affirmative Action Programs.
2. Research methods, data collection, and statistical analysis.
3. Report writing methods and procedures; and formal communications.
Skill and Ability to:
1. Operate a personal computer to enter and retrieve information.
2. Understand, interpret and apply appropriate provisions of applicable laws, ordinances, rules, regulations, memoranda of understanding and operating procedures.
3. Assist staff in interviewing and ascertaining critical information relevant to an investigation.
4. Communicate effectively in writing in order to prepare routing administrative and statistical reports.
5. Communicate orally in order to counsel employees about their rights and various County EEO and non-discrimination policies and procedures.
6. Gather, review and interpret basic statistical reports and data.
7. Protect the privacy of individuals and the confidentiality of affirmative action records, documents, and correspondence.
8. Work effectively with people form all socioeconomic, racial and ethnic backgrounds.
9. Establish and maintain cooperative working relationships with county officials and management, employee representatives, employees and members of the public.
EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING
The knowledges, skills and abilities listed above may be acquired through various types of experiences, education or training, typically:
One year of experience providing technical and administrative office support for affirmative action/EEO programs.
REQUIRED CONDITIONS OF EMPLOYMENT
As a condition of employment, the incumbent will be required to:
1. Possess a valid class C driver’s license or the employee must be able to provide suitable transportation which is approved by the appointing authority.
2. Work in a highly confidential environment and be exposed to sensitive documents and issues.
3. Deescalate and interact with sometimes easily agitated or hostile witnesses or respondents.
PHYSICAL AND SENSORY REQUIREMENTS
The physical and sensory abilities required for this classification includes:
1. Ability to see, hear and speak sufficient to communicate and function in a typical office environment.
2. Personal mobility to attend meetings or work in various office locations.
3. Ability to remain seated and work at a desk and/or computer for extended periods of time.
4. Finger and manual dexterity to operate a computer keyboard.
Class Code: 14B50 Bargaining Unit: Z
Established Date: October, 1990 EEO Category: PP
Revised Date: July, 1996 Work Group: 14
Worker’s Comp. Code: 8810
HAR:kp Approved by