FINANCE MANAGER I

 

 

DEFINITION

 

Direct, plan and organize fiscal and accounting operations for a small department or large and complex division in Monterey County, working under the general direction of the department or division head.This position administers or performs a combination of budgeting, grant accounting, billing and fiscal management functions; directs the operations of the accounting section; provides budgetary and fiscal advice to management; and oversees the integrity of all financial transactions.

 

DISTINGUISHING CHARACTERISTICS

 

This classification may be found in small departments or large divisions with complex financial activities or large departments that also have a Finance Manager II or III. Positions in this classification function independently with broad authority to carry out financial operations and exercise judgment based on guidelines and policies.Incumbents are accountable to the department or division head for the quality and technical accuracy of the fiscal program, including activities such as financial planning, developing budgets with multiple cost centers, preparing the budgets, managing costs, preparing cost reports, classifying costs, developing and overseeing billing systems, conducting audits, interpreting state and federal regulations for financial reporting, preparing reports, and participating in the business operation of the unit.

 

This class differs from the next lower class of Senior Accountant-Auditor in that the latter performs detailed accounting and auditing work, typically serves in the capacity of lead worker and section head within a division, and functions with less independence and authority.

 

This class is distinguished from the higher class of Finance Manager II in that the latter has responsibility for the fiscal management of departments with medium sized budgets involving more complex funding sources and financial activities.

 

EXAMPLES OF DUTIES

 

1.     Plans, develops, and coordinates fiscal management policies, goals, objectives, procedures, standards and programs with the management team; implements and evaluates departmental fiscal management policies and procedures.

 

2.     Plans, implements, organizes, directs and monitors departmental fiscal systems, financial controls and accounting operations including general ledger and cost accounting, budgeting, program billings, contractor payments, financial reporting and internal auditing.

 

3.     Analyzes departmental financial needs and develop systems for controlling expenditures.

 

4.     Communicates and interprets fiscal management goals, objectives, policies, procedures, standards, programs and services to departmental management and support staff.

 

5.     Develops quality standards and continually evaluates departmental accounting, billing, financial reporting and auditing systems to insure compliance with sound accounting principles and local, State and Federal policies and guidelines.

 

6.     Researches and interprets legislation to ensure compliance with laws, rules and regulations which fiscally impact departmental programs.

 

7.     Provides training and supervision to professional, technical and clerical staff in the areas of accounting applications, budget administration, application of the law, and other fiscal and administrative support as necessary.

 

8.     Assures that the departmentís fiscal program meets standards and stands up to State and Federal audits.

 

9.     Prepares responses to disputed State and Federal audits and prepares material for appeals as appropriate.

 

10.  Prepares technical financial reports.

 

11.  Prepares budget for the department or a portion related to the major area of responsibility.

 

12.  Identifies computerized accounting, budgeting, billing, program management and other management information system requirements and works with management team to design and implement the requirements.

 

13.  Designs and participates in quantitative analysis of systems and programs, analyzes cost experience and projected trends and prepares financial reports, rate studies and project plans.

 

14.  Establishes and maintains positive working relationships with departmental management and staff, other County departments, outside agencies, vendors and State and Federal program auditors.

 

QUALIFICATIONS

 

A combination of experience, education and/or training which substantially demonstrates the following knowledge, skills and abilities:

 

Knowledge of:

1.     Principles and methods of public finance administration, particularly in the areas of accounting operations, budgeting preparation and management; fiscal control auditing, cost accounting, financial reporting, forecasting, financial analysis, internal financial and operations auditing.

 

2.     Principles and practices of reimbursement, grant management, monitoring and control.

 

3.     The application of data processing to accounting operation including budgeting, billing, fiscal monitoring and reporting.

 

4.     Accounting and auditing principles and practices used in public finance, including third-party reimbursement principles, policies and procedures.

 

5.     State and Federal law affecting fiscal operations, reporting and resource management including regulations specific to public finance.

 

6.     Principles and practices of internal auditing and operations auditing.

 

7.     County policies regarding travel and cash handling.

 

8.     Computerized data processing as it relates to accounting operations and management information systems.

 

9.     Principles and methods of supervision and management, including work planning, analysis and organization; selection, training, development and evaluation of employees.

 

10.  Quantitative analysis and statistical reporting.

 

11.  Operating principles and capabilities of personal computers and mainframe computer systems.

 

12.  Word, Excel, Access and other common computer software applications.

 

Skill and ability to:

 

1.     Plan, organize, direct and coordinate the fiscal and accounting operations of a county department.

 

2.     Properly interpret and make financial decisions in accordance with appropriate laws, regulations and policies.

 

3.     Develop, implement and administer automated data gathering, processing and reporting systems.

 

4.     Analyze financial problems and develop effective policies, procedures and fiscal controls.

 

5.     Prepare, review and interpret financial reports, summaries and data.

 

6.     Read, interpret and apply laws, rules and regulations.

 

7.     Develop and evaluate department fiscal goals.

 

8.     Communicate effectively both verbally and in writing.

 

9.     Plan, organize, direct and evaluate the work of others.

 

10.  Present financial and technical information before a group.

 

11.  Use a personal computer, telephone and calculators.

 

12.  Establish and maintain effective working relationships and provide courteous customer service.

 

EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING

 

The knowledge and abilities listed above may be acquired through various types of experience, education or training.Typical ways to acquire the required knowledges and abilities are listed below:

 

Education

Equivalent to completion of a bachelorís degree in Public or Business Administration, Economics, Accounting, Finance or a related field with course work in Accounting, Finance and Business Administration.

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Experience

Three years of increasingly responsible experience performing a wide variety of duties related to fiscal resource management, including at least one year of significant administrative experience in public finance or accounting.

 

REQUIRED CONDITIONS OF EMPLOYMENT

 

As a condition of employment, the incumbent will be required to:

Possess a valid class C Driverís License (or) the employees must be able to provide suitable transportation that is approved by the appointing authority.

 

CLASS HISTORY

Class Code:†††† 20B95†††††††††††††††††††††††††††††††††††††††††††††††††††††† Bargaining Unit:†††††††††††††††††††††††† X†††††††††††

Established:††† 1/28/00††††††††††††††††††††††††††††††††††††††††††††††††††††† EEO Category:††††††††††††††††††††††††††† P

Revised:††††††††† 6/12/00††††††††††††††††††††††††††††††††††††††††††††††††††††† FLSA Status: ††††††††††††††††††††††††††††† E

 

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